Proposal Coordinator (Part Time)

Rockville, MD
Part Time
Mid Level

Welcome! At Digital Infuzion, we believe people can lead better, healthier lives. To do so, researchers need insights faster, and providers need on-demand data and tailored software solutions. Which is why we are passionate about developing innovative solutions for the healthcare industry so researchers and providers can better serve their patients. We go beyond ordinary health IT services and solutions because we see the advancement of technology and bioinformatics as opportunities to make meaningful impacts in patient’s lives. If you feel drawn to doing what you love in a creative, open, and growth-oriented environment all while helping people live healthier lives, then keep scrolling - we may have just the opportunity for you. 

We are seeking a part-time Proposal Coordinator Consultant to join our Growth Team on a 20-30 hours per week basis for a 90-day engagement, with potential to turn into a full-time position. This is a hybrid or remote position, supporting critical proposal planning, coordination, and submission activities for federal business opportunities in a fast-paced environment. In this role, you will collaborate with a dynamic team to ensure high-quality, compliant proposal submissions while also contributing to marketing, business development, and capture efforts. This position is ideal for a detail-oriented and organized professional looking to make an immediate impact. 

Job Responsibilities: 

  • Responsible for implementing and administrating the proposal process under the direction of the Director of Proposals. 
  • Participate in the continuous improvement of Growth Team processes, including tracking systems, recordkeeping, search systems, and content resources. 
  • Assist in the development and maintenance of proposal schedules, outlines, compliance matrices, communications, and plans. 
  • Coordinate and participate in meetings and status calls. 
  • Support the preparation and submission of proposals by managing timelines, tracking deliverables, and ensuring compliance with solicitation requirements. 
  • Support the efforts of  team members, including internal staff, corporate partners, consultants, and vendors, to prepare  proposal inputs. 
  • Maintain the organization of proposal SharePoint sites for each proposal, ensuring it is continuously up-to-date. 
  • Maintain content resources such as resumes and past performance libraries. 
  • Conduct quality checks to ensure compliance and alignment with solicitation instructions, content plans, and review feedback. 
  • Assist in integrating win strategies, themes, and discriminators into proposals as guided by the Proposal Manager and Capture Manager. 
  • Prepare materials for and assist in color reviews, ensuring feedback is documented and incorporated effectively. 
  • Support the production, reproduction, and preparation of final submissions). 
  • Implement strong configuration management procedures to ensure quality submissions. 
  • Assist in coordinating the development of presentations, discussions, and proposal revisions. 
  • Help document lessons learned and contribute to process improvement initiatives for future proposal development efforts. 


Requirements: 

  • Bachelor’s Degree in business, communications, or a related field, or equivalent professional experience. 
  • 3+ years of experience supporting the development of compliant, competitive proposals for Federal Government contracts. 
  • Familiarity with the Federal Procurement process and the Federal Acquisition Regulations (FAR). 
  • Proficiency in the MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint. 
  • Strong organizational and multitasking skills, with the ability to manage multiple projects and deadlines. 
  • Excellent written and verbal communication skills. 
  • Attention to detail and a high level of accuracy. 

Desired Skills: 
  • Advanced MS Office Suite skills (styles, macros, templates, formulas, etc.) 
  • Experience with Health IT, Agile Software Development, Systems Development Lifecycle (SDLC), Public Health, or Business Consulting proposals. 
  • Familiarity with proposal development for HHS (i.e., NIH, CDC, FDA, and/or CMS). 
  • APMP® Foundation certification or training is a plus. 
  • Knowledge of Shipley proposal development methods is a plus. 
  • Understanding of 508 compliance for electronic documents is desirable. 


This position offers a dynamic and collaborative work environment with opportunities to contribute to the success of the company’s growth initiatives. If you are detail-oriented and thrive in a fast-paced setting, we encourage you to apply. 
 

Digital Infuzion Inc. is an Equal Opportunity Employer. EOE/AA/M/F/D/V 

It is the policy of Digital Infuzion, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, marital status, veteran status, genetic information or any other protected characteristic under applicable law. 

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